Admin Assistant / Office Manager (Part-Time, Hybrid)

Reports to: CEO

Are you passionate about supporting a team and creating a positive, organized work environment? Do you share our commitment to Service, Quality, and Character (S.Q.C) and have a servant's heart? If so, we invite you to apply for our Admin Assistant / Office Manager position!

Position Details:

• Schedule: 20 hours per week
• Work Arrangement: Hybrid (in-office and remote, depending on the day)
• Location: Shingle Springs, CA

Essential Duties and Responsibilities

Office Administration

• Manage daily office operations, including supply ordering, vendor coordination, and facility maintenance.
• Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming environment.
• Maintain organized filing systems (digital and physical) for company records, contracts, and correspondence.
• Schedule and coordinate meetings, appointments, and company events.
• Prepare and distribute internal communications, memos, and reports as needed.
• Other office administration duties as assigned.

Administrative Support

• Provide administrative support to executives, including calendar management, travel arrangements, and expense reporting.
• Assist with onboarding new employees, including preparing workstations, access credentials, and orientation materials.
• Process incoming and outgoing mail, packages, and deliveries.
• Other administrative support duties as assigned.

Financial and Compliance Support

• Assist with basic bookkeeping tasks, invoice processing, expense tracking, and check deposits.
• Support payroll and benefits administration as needed, including data entry and document management.
• Assist in ensuring adherence to company policies, procedures, and compliance requirements.

Technology and Systems

• Maintain office equipment and coordinate IT support for hardware/software issues.
• Have working knowledge of company's main software systems to assist in basic troubleshooting or support.

Other Duties

• Take on special projects as assigned by management.
• Proactively identify opportunities to improve office efficiency and employee experience.

Key Result Areas (KRAs)

• Office Organization: Maintain a clean, organized, and efficient office environment.
• Administrative Accuracy: Complete all assigned administrative tasks on time and with high accuracy.
• Employee Support: Provide timely and effective support to employees and managers.
• Compliance: Ensure all administrative processes comply with company policies and legal requirements.
• Technology Utilization: Implement and maintain digital systems for office management.

Physical Requirements

• Ability to sit, stand, and walk for extended periods throughout the workday.
• Ability to lift and carry office supplies, packages, and equipment up to 25 pounds.
• Manual dexterity for operating office equipment such as computers, printers, and copiers.
• Visual acuity for reading documents, computer screens, and performing detailed work.
• Occasional bending, reaching, and stooping to access files and supplies.

Mental Requirements

• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong attention to detail and accuracy in all work.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Effective communication skills for interacting with staff, management, and external partners.
• Problem-solving skills and the ability to adapt to changing situations.
• Professional demeanor and positive attitude under pressure.

Ideal Candidate

• Shares our company's values of Service, Quality, and Character (S.Q.C).
• Demonstrates a servant's heart and a genuine desire to help others.
• Is reliable, proactive, and committed to excellence in all aspects of their work.