Project Coordinator - Construction

Location: In-Person, 5 Days/Week (Cameron Park, CA)

Reports To: Project Manager

Ready For a Career in Landscape Construction?

Are you highly organized, methodical, and driven to succeed? Do you thrive in fast-paced environments and enjoy seeing projects come together from start to finish? If you're looking for a role where your results matter and where your next step could be Project Manager, this is your opportunity!

We value proven performance and leadership potential. Prior construction experience is not required, but you must demonstrate strong organizational discipline, software proficiency, and a track record of delivering results in any industry.

Why Hemington?

Since 1983, Hemington Landscape Services has been a leader in commercial landscape construction and maintenance across Northern California. We're known for quality, service, and building strong teams. Join us and you'll be part of a company that invests in your growth and fosters a collaborative, integrity-driven culture.

What You'll Do

Project Management Support

• Issue material purchase orders and coordinate deliveries with vendors.
• Generate plant/tree lists for nursery bids, conduct bidding, and execute orders.
• Master Sage 100 Contractor software for all Project Coordinator functions.
• Assist Project Managers and Construction Managers with project support.
• Attend site meetings and visit project sites as needed.
• Complete project reports via PlanGrid.
• Track and submit RFIs to designers during estimating and construction.
• Organize and upload construction documents; follow up on client change orders.
• Support project closeout with PMs and maintenance teams.
• Prepare and submit submittal packages and warranty documents.
• Generate accurate material takeoffs using STACK software.
• Obtain permits from cities or counties.
• Obtain quotes from vendors and subcontractors.
• Provide weekly deliverables reports and daily check-ins with PM.
• Attend bid openings or pre-bid meetings.

Growth & Opportunity

This isn't just a job--it's your first steppingstone toward becoming a Project Manager. You'll gain hands-on experience, learn from industry leaders, and build the skills to advance quickly. We're looking for someone hungry to learn, eager to contribute, and ready to grow.

What Success Looks Like

• Procurement & Vendor Coordination: Accurate POs, timely deliveries, strong vendor relationships.
• Project Documentation & Reporting: Organized, up-to-date documents; timely reports; RFIs tracked.
• Software Proficiency: Excel in Sage 100, PlanGrid, STACK, and MS Office Suite.
• Team Support: Proactive, responsive, and reliable for PMs and CMs.
• Permitting & Compliance: Secure all permits before mobilization.
• Project Closeout: Submit all closeout docs and resolve punch list items on time.

What You Bring

• Must-Have Qualifications:
• 5+ years in project coordination or progressive professional experience.
• 2+ years of leadership experience (professional, sports, military, school).
• Proficiency in MS Office Suite and ability to learn ERPs.
• Strong organizational discipline and attention to detail.
• Excellent interpersonal and logical problem-solving skills.
• Methodical, structured approach to work.
• Preferred:
• Experience issuing material POs and coordinating deliveries.
• Field experience in landscape or similar trade.
• Core Values:
• Team-oriented, humble, honest, and integrity-driven.
• Takes responsibility for mistakes and supports leadership.
• Competencies:
• Excellent attitude and work ethic.
• Strong analytical and reading comprehension skills.
• Ability to understand people and adapt to situations.

Physical & Mental Requirements

• Lift and carry up to 25 lbs.
• Frequent standing, walking, and sitting; occasional bending and kneeling.
• Ability to travel to project sites as needed.