Basic Information

Experience & Education

Application Questions

Additional Information

Executive Administrator Hemington Landscape Services, Inc. | Cameron Park, CAReports to: CEO Ever walked into a room, noticed five things that needed to be handled, and just handled them? Hemington Landscape Services is a growing commercial landscape company built on four values: Service, Quality, Character, and Communication. We're looking for someone who lives those values naturally--not because they're on a wall, but because that's how you're wired.This role is the operational backbone of the company. You'll work directly with the CEO and touch every part of the business leadership support, office operations, vendor management, HR, finance coordination, IT, and everything in between.We don't need someone who can follow a checklist. We need someone who writes the checklist, then makes sure everything on it actually gets done. What This Role Really IsYou keep the business organized and moving. When something needs to happen, you make it happen. When something's about to break down, you catch it first. When a ball gets dropped somewhere in the company, you're the one who picks it up--often before anyone else notices.You are not waiting for instructions. You are running systems, managing vendors, organizing people, and solving problems every single day. Essential Duties and Responsibilities Executive Support<ul><li>Serve as a direct extension of the CEO across all areas of the business</li><li>Own task tracking, follow-ups, and execution across departments</li><li>Coordinate meetings, prepare agendas, and drive follow-through on action items</li><li>Draft communications, reports, and internal documents</li><li>Handle confidential information with absolute professionalism</li></ul>Office Administration<ul><li>Manage all daily office operations with full ownership</li><li>Process incoming and outgoing mail and deliveries</li><li>Coordinate check deposits</li><li>Order supplies before they run out--not after</li><li>Keep the office clean, organized, and running like a machine</li><li>Maintain filing systems (digital and physical) for all company records</li></ul>Property &amp; Facility Coordination<ul><li>Own the condition and operation of the office and property</li><li>Manage all facility vendors and services:</li><li class="ql-indent-1">Pest control</li><li class="ql-indent-1">Building maintenance and repairs</li><li class="ql-indent-1">Alarm and security systems</li><li class="ql-indent-1">Janitorial services</li><li class="ql-indent-1">Contractors</li><li>Spot problems early and resolve them before they escalate</li></ul>Financial &amp; Documentation Support<ul><li>Prepare and deposit checks</li><li>Support the flow of invoices, receipts, and financial documents</li><li>Open and sort the daily mail deliveries.</li></ul>Meetings &amp; Events<ul><li>Own the planning and execution of monthly Construction Manager (CM) meetings</li><li>Coordinate company events and leadership meetings</li><li>Ensure meetings are prepared, productive, and followed through</li></ul>Recruiting &amp; HR Support<ul><li>Coordinate job postings, applicant communication, and interview scheduling</li><li>Support new hire onboarding including workspace and system setup</li><li>Assist HR with documentation, organization, and administrative tasks</li></ul>Technology &amp; Systems<ul><li>Set up computers, email, and system access for new employees</li><li>Troubleshoot everyday office tech issues (printers, devices, connectivity)</li><li>Coordinate with outside IT support when needed</li><li>Keep digital systems and shared files organized</li></ul>Special Projects &amp; Continuous Improvement<ul><li>Take on projects as they come up and see them through</li><li>Find better ways to do things without being asked</li><li>Bring order where there is none</li></ul>Qualifications Required:<ul><li>3+ years in an administrative, executive support, or office management role</li><li>Strong organizational skills and relentless attention to detail</li><li>Ability to juggle multiple priorities without losing track of any of them</li><li>Clear, professional communication (written and verbal)</li><li>Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams)</li></ul>Preferred:<ul><li>Experience in construction, landscaping, or a service-based business</li><li>Familiarity with basic accounting workflows</li><li>Experience managing vendors or coordinating facilities</li><li>Experience supporting executive leadership</li></ul>

Executive Assistant (Full Time or Part Time) 

Are you able to work onsite in Cameron Park, CA for the majority of your scheduled hours?

Do you have at least 2 years of experience in office administration, executive support, or a similar role?

Have you previously managed office operations such as supply ordering, vendor coordination, or facility maintenance? Which ones?

Have you supported executives with calendar management, travel arrangements, or expense reporting?  List all that apply.

Do you have experience with basic bookkeeping, invoice processing, or expense tracking? List all that apply.

Are you comfortable using Microsoft Office (Word, Excel, Outlook) and Google Workspace? List all that apply and level of knowledge.

Have you helped onboard new employees or prepared orientation materials?

Are you comfortable troubleshooting basic office equipment (e.g., printers, scanners, computers)?

Have you used digital systems to manage documents, tasks, or communications? If yes, please list the systems or tools you’ve used:

Our company values Service, Quality, and Character (S.Q.C). Which of these values do you most identify with, and why?

Executive Assistant (Full Time or Part Time)

Basic Information

Upload resume

Experience & Education

Application Questions

Additional Information